Monthly Educational Meetings

Meeting times and itinerary

PLEASE NOTE:  As of January 31, 2017,
a 3% processing fee has been added to all

credit card transactions.

Luncheon Meeting Times:

Registration and Networking: 11:00 – 11:50 a.m.
Announcements:  11:50 a.m. – 12:10 p.m.

Lunch: 11:50 a.m. – 12:20 p.m.
Program: 12:25 p.m. – 1:20 p.m.

Wrap-up/Evaluation: 1:20 p.m. – 1:30 p.m.

Thank you Hilton Denver City Center for hosting the Gala!

Previous Meeting Recap

Putting CVB’s to Work for your Meetings
Recap of the January 23, 2018 Chapter Meeting
By Chele Clark, CGMP

We would like to thank and offer our appreciation to Stephanie Colby with the Denver Marriott Tech Center for hosting the January 23, 2018 SGMP Rocky Mountain Chapter monthly meeting. Our luncheon menu began with a Farmers salad – baby greens, peppered bacon, mustard vinaigrette, chicharron, sous vide 63 degree egg.  The egg was such a nice surprise in that salad!  The next dish that was presented was Pan Seared Scallops served with sweet corn mousse, succotash.  The scallop was cooked to perfection.  The chef wasn’t done yet, the next dish served was Duck Fat Braised Short Ribs with Manchego plus roasted Anaheim chili grits and local wild mushroom ragout.  This wonderful meal was topped off with Guinness chocolate cake, toasted meringue, candied pepita and caramel.  Our dessert was a fabulous cheesecake & fresh berry trifle!  Chef Jeff Bolton stopped by to say hello to our group and received a well-deserved round of applause.

Chapter president, Lynette Schick, CMP, welcomed members and guests, and introduced the General Manager, Mike Case, who spoke briefly about the hotel and provided updates on the hotels recent renovations & upgrades. Chapter board members and attending GIL members were introduced.

Our speakers today were:

Facilitator – MaryLou Wallace, CGMP

Panelists:

Marci Kurronen, Visit Grand Junction

Brittany Tebben, CGMP, Visit Denver CVB

Kathy Reak, Colorado Springs CVB

Lisa Maney, Visit Cheyenne CVB

The panelists highlighted what each of their own CVB is, the services offered by the CVBs, what does the CVB need from you to best meet your needs when planning a meeting and or event and what misperceptions and common questions the CVBs usually get. The discussion was filled with information for both planners and suppliers and the panelists engaged the audience with the different type of services each of them offer.

Session objectives were: 1) understand how and why CVBs exist, 2) Learn how to best utilize the wide range of resources offered by CVBs to make your next meeting or event a success and, 3) Comfort level when using a CVB.

The Denver Marriott Tech Center graciously donated two door prizes for drawing.

Thanks to everyone who attended our January meeting. Today’s meeting was approved for 1 contact hour of credit in Facilities/Services core competency.

How to enhance Safety & Security at your Event
(Part I—Emergency preparedness series)
A recap of the February 27, 2018 meeting

By MaryLou Wallace, AAS, CGMP

 SGMP would like to thank our very own Julian Huerta and the Embassy Suites Denver Downtown for hosting the February 27, 2018 SGMP Rocky Mountain Chapter monthly meeting. Members enjoyed a Chinese New Year theme for this luncheon. The menu began with a Chinese long and short soup— Chinese style dumpling and noodle soup. The soup was followed with braised Korean short ribs served with rice and steamed vegetables. Dessert was a delicious Japanese strawberry shortcake—light sponge cake with whipped cream and strawberries.

Chapter president, Lynette Schick, CMP, led us in the pledge of allegiance before welcoming members and guests. The board and special guest attendees introduced themselves and then General Manager Ed Blair spoke about the Embassy Suites Denver Downtown property and was presented with a plaque from the Rocky Mountain Chapter as a token of appreciation for being this month’s host property. Brian Jackson, CGMP, a member of the Program Committee, introduced our featured speaker today—Jenn Kimbel. Jenn works for Sage Software as Manager of Events. She is responsible for organizing events for her company ranging in size from 350 people to over 10,000! Prior to joining Sage, Jenn worked at Experient for 16 years in the same capacity. She is Secretary of the MIC Council and was on the board of PCMA for 10 years, serving in many different capacities, including president. Last year she spoke on the panel at MIC about Risk Management. Security has always been an important component of event planning, but the frequency of violent incidents at public venues in recent years has heightened awareness and concern. Events such as trade shows and conferences are considered soft targets, meaning they are relatively unprotected and vulnerable. A story was shared about a security issue at a past event. The conference center was then forced to put safety and security measures in place. As meeting event planners and suppliers, we need to know that emergencies are going to happen. And when they happen, we need to have a plan and how to address each emergency. Companies and organizations should engage an outside security firm early in the event planning process. There can be no budget for attendee safety. One can average approximately $60- $100 per person for security. Security cannot be planned in a vacuum. Three critical components are prepare & mitigate, respond and recovery. Learning objectives of this session were that after the session, attendees are able to:

1) Know how to put together a risk management plan for their event;

2) Know the best practices to mitigate risks;

3) Know how to budget for security and get buy in from executives/executive directors.

Thank you to all of our members who attended the February meeting. This meeting was approved for 1 contact hour of credit for the Logistics core competency. ❧

General Information and Standing Rules for Chapter Program Attendees

          • Monthly program meetings will be conducted on the fourth Tuesday of every month at each month’s established destination, with the following exceptions: the Fall Education Conference will be held over Columbus Day weekend in October; the November monthly luncheon will be held the third Tuesday due to Thanksgiving week; and the December holiday luncheon will be held the second Tuesday in December due to the holidays. An April or May monthly luncheon may not be held due to the SGMP National Education Conference.
          • Monthly program registration is $15 for Planners and $30 for Suppliers. If a member attends without registering, and if space allows, the cost will be $30 for Planners and $45 for Suppliers. Please note that walk-ins will not be allowed to pay by cash. Credit cards or checks only.  If you are using a credit card a 3% processing fee will be added.
          • The registration deadline for all monthly meetings is three (3) business days prior to the meeting (Thursday COB). Any registration received after the deadline will be charged the walk-in rate of $30 for Planners and $45 for Suppliers.
          • Should a registrant need to cancel their attendance at a monthly program, they must call (720) 508-6209 or email mail to://chele.clark@coag,gov by 2:00 p.m. the Friday before the meeting to let the Chapter leadership know that they will not be able to attend. If they registered on line with a credit card, they will receive a credit for a future monthly meeting (to be used within six months of cancellation date). If the registration was marked as a pay at the door and the registration was not cancelled in time, an invoice will be sent for payment of the appropriate registration fee. This cancellation policy was put in place to be fair to the hotel providing the meal.
          • If a registrant fails to attend a monthly program meeting, fails to cancel by 2:00 p.m. the Friday before the meeting, and becomes a no-show then they will not be allowed to attend any future Chapter program meetings/events until they pay their prior no show registration fee. The fee can be paid when registering on line or at the door the day of the next monthly meeting/event that they attend.
          • To receive a full refund from the Fall Education Conference, a written request must be submitted to the President two weeks prior to the conference. Any request for refunds received after that date will instead have the registration fee applied towards next year’s conference.
          • A Planner guest can only attend the first meeting complimentary but will be required to pay $15 for attendance at a second meeting. Supplier guests will pay a registration fee of $40 for their first two meetings. Please note that guests, whether a Planner or Supplier, must join the Chapter before attending their third meeting. Suppliers must join with one government or contract planner, unless the Chapter is in a freeze.  In that case, a Supplier who wants to join must have two government and/or contract planners to be eligible to join.
          • The host property is permitted to have additional co-workers in attendance at no additional cost to SGMP and should notify the Program Chair regarding the total number of attendees from the host property.
          • If the Chapter cancels a meeting (i.e., due to inclement weather), and a member has paid for attendance, credit will be granted up to 60 days.

New Supplier members who have replaced a former member will receive an official Chapter name tag once the name change has been verified by SGMP Headquarters.