Meetings

Meeting times and itinerary

PLEASE NOTE:  As of January 31, 2017,
a 3% processing fee has been added to all

credit card transactions.

Luncheon Meeting Times:

Registration and Networking: 11:00 – 11:50 a.m.
Announcements:  11:50 a.m. – 12:10 p.m.

Lunch: 11:50 a.m. – 12:20 p.m.
Program: 12:25 p.m. – 1:20 p.m.

Wrap-up/Evaluation: 1:20 p.m. – 1:30 p.m.

Thank you Denver Airport Marriott for hosting the December monthly meeting!

Previous Meeting Recap

“Where the body goes, the mind will follow.”

Body Language Confidential by Tracy Brown
A recap of the August 22, 2017 Chapter Meeting

By Holly Miller

A big thank you to the Holiday Inn Lakewood and Karen Davis, CGMP, for hosting this month’s meeting! The meeting kicked off with a welcome from Lynette Schick, CMP, our chapter president, reminding us of the upcoming Fall Education Conference and looking for more members who want to take the Certified Government Meeting Professional Exam. The certification is a great way to show your commitment to your industry and to show professional growth. We were treated to a cucumber wrapped salad to start the meal. The entrée was a rosemary pork loin with chipotle mashed potatoes and summer vegetables. We finished with a fresh fruit strudel for dessert.

This meeting’s topic was on Body Language as taught by Tracy Brown, one of the foremost experts in the country as recognized by national media. Tracy’s primary focus was on showing us how to assess the person you’re talking to and tailor yourself to each situation. Tracy took the time to organize a three-person panel and try to determine how to read a famous person in a given situation. The panel was presented images of famous people and asked to identify the emotion shown from four potential answers. The panel was allowed to ring in for prizes (and bragging rights). It was a hard-fought game, but ultimately our Whacker beat out Cowbell and Cymbals for the win! It was clear the audience was on top of their game as the majority answered every question correctly! Congratulations to all who participated.

The key take-aways from this meeting:

How you offer a handshake can kick a meeting off on the right/wrong track

Tenting your fingers can help you feel naturally confident.

Getting someone to uncross their arms can help you close a deal! (Try handing them something they want!)

60% of a conversations should have eye contact.

Asking, “What’s the last thing you need to know in order to make this decision now?” can help you close deals faster.

Tracy’s overall goal was to make sure we were “exponentially more persuasive than when we walked in.” Her presentation was a hit, and many attendees walked out with a better idea of how to approach people with success in mind!

Last but not least, we finished the meeting with a special surprise of role playing by Lynette Schick, CMP, and Tracy Brown. As a team, they showed us the best way to approach speeding tickets and tricky situations. By showing a few key clues (known only to the meeting attendees), we were shown the best way to engage and succeed! ❧

Site selection & site inspections

A recap of the September 26, 2017 Chapter Meeting

By Julian Huerta, Newsletter Chair

What a beautiful day to have a SGMP Chapter meeting! We were hosted at the Sheraton Denver Downtown in the Tower Court room with a wonderful view of downtown and lots of natural light. Sean McNamara, Director of Sales, welcomed us to the hotel. Our Oktoberfest-inspired lunch menu began with a Left Hand Oktoberfest marzen & Rocking W farmers cheese-infused Avalanche beer cheddar soup, served with a pretzel crostini. The entrée was a chicken roulade with spinach, veal bratwurst filling, grain mustard demi-glace, spaetzli, house-made sauerkraut and roasted brussels sprouts. Our dessert course was a decadent black forest cake. Our compliments to the chefs who made this wonderful meal come together. A true Bavarian dream!

Our fearless leader, Lynette Schick, CMP, kicked off the meeting by welcoming us and having Cheryl Braucht, CGMP, recap the upcoming CGMP test and quizzing us on terms like “anti-deficient” and “continuing resolution.” Cheryl and Lynette both reinforced that we need to have more of our members sign up for the exam in order to be the best represented and credentialed chapter in SGMP.

Lynette was also our speaker for this meeting and pulled from her many years of experience while planning a more collaborative meeting with Cheryl to discuss site selection and site inspections. Lynette focused on our experiences in the field from both a planner and a supplier perspective. Many of our attendees shared their “horror” stories about things that had not gone so great for site inspecitons. A few examples given by the group were coming to a hotel to find that it was not anything like the pictures online. Additionally another planner offered that, while conducting a tour, a hotel representative had been utilizing the wrong agenda for the meeting and was on a completely different page from the planner.

Takeaways from the meeting were:

Suppliers: Always check your rooms prior to inspections and make sure the key works

Planners: Don’t trust internet pictures only

Planners: Don’t trust your memory

Suppliers and Planners: Remember that money is at stake

Suppliers and Planners: Make sure you have the right agenda

Suppliers and Planners: Nail the basics and be organized

Additionally, Lynette covered Fam Trips (Familiarization Trips) and what the difference is between them and Site Inspections. For many organizations, Fam Trips are no longer allowed. For those who are able to take them, they are opportunities to test drive the hotel and experience the area prior to having a specific need.

Lastly, the leadership team reinforced the Fall Education Conference as a great opportunity to meet your fellow chapter members and learn more about our industries. ❧

General Information and Standing Rules for Chapter Program Attendees

          • Monthly program meetings will be conducted on the fourth Tuesday of every month at each month’s established destination, with the following exceptions: the Fall Education Conference will be held over Columbus Day weekend in October; the November monthly luncheon will be held the third Tuesday due to Thanksgiving week; and the December holiday luncheon will be held the second Tuesday in December due to the holidays. An April or May monthly luncheon may not be held due to the SGMP National Education Conference.
          • Monthly program registration is $15 for Planners and $30 for Suppliers. If a member attends without registering, and if space allows, the cost will be $30 for Planners and $45 for Suppliers. Please note that walk-ins will not be allowed to pay by cash. Credit cards or checks only.  If you are using a credit card a 3% processing fee will be added.
          • The registration deadline for all monthly meetings is three (3) business days prior to the meeting (Thursday COB). Any registration received after the deadline will be charged the walk-in rate of $30 for Planners and $45 for Suppliers.
          • Should a registrant need to cancel their attendance at a monthly program, they must call (720) 508-6209 or email mail to://chele.clark@coag,gov by 2:00 p.m. the Friday before the meeting to let the Chapter leadership know that they will not be able to attend. If they registered on line with a credit card, they will receive a credit for a future monthly meeting (to be used within six months of cancellation date). If the registration was marked as a pay at the door and the registration was not cancelled in time, an invoice will be sent for payment of the appropriate registration fee. This cancellation policy was put in place to be fair to the hotel providing the meal.
          • If a registrant fails to attend a monthly program meeting, fails to cancel by 2:00 p.m. the Friday before the meeting, and becomes a no-show then they will not be allowed to attend any future Chapter program meetings/events until they pay their prior no show registration fee. The fee can be paid when registering on line or at the door the day of the next monthly meeting/event that they attend.
          • To receive a full refund from the Fall Education Conference, a written request must be submitted to the President two weeks prior to the conference. Any request for refunds received after that date will instead have the registration fee applied towards next year’s conference.
          • A Planner guest can only attend the first meeting complimentary but will be required to pay $15 for attendance at a second meeting. Supplier guests will pay a registration fee of $40 for their first two meetings. Please note that guests, whether a Planner or Supplier, must join the Chapter before attending their third meeting. Suppliers must join with one government or contract planner, unless the Chapter is in a freeze.  In that case, a Supplier who wants to join must have two government and/or contract planners to be eligible to join.
          • The host property is permitted to have additional co-workers in attendance at no additional cost to SGMP and should notify the Program Chair regarding the total number of attendees from the host property.
          • If the Chapter cancels a meeting (i.e., due to inclement weather), and a member has paid for attendance, credit will be granted up to 60 days.

New Supplier members who have replaced a former member will receive an official Chapter name tag once the name change has been verified by SGMP Headquarters.